Schedule Management: Organize and maintain calendars for departmental staff, schedule appointments, meetings, and conference calls.
Correspondence Handling: Manage incoming and outgoing communications, including emails, letters, and phone calls. Draft and proofread correspondence as needed.
Document Management: Maintain and organize physical and electronic files, records, and documents. Ensure proper documentation and filing systems are in place for easy retrieval of information.
Meeting Coordination: Arrange meeting logistics, including room bookings, catering, and equipment setup. Prepare agendas, distribute materials, and take meeting minutes as required.
Travel Arrangements: Coordinate travel arrangements for departmental staff, including booking flights, accommodations, and transportation.
Administrative Support: Provide general administrative support such as copying, scanning, and faxing documents. Assist with expense reporting, invoice processing, and procurement tasks.
Data Entry and Reporting: Input data accurately into databases and generate reports as needed. Maintain confidentiality and integrity of sensitive information.
Customer Service: Serve as a point of contact for internal and external stakeholders. Respond to inquiries professionally and redirect as necessary.
Special Projects: Assist with special projects and initiatives as assigned by departmental leadership. Collaborate with team members to achieve project objectives.
Adherence to Policies: Ensure compliance with USDA policies, procedures, and regulations. Stay informed about updates and changes relevant to administrative functions.
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