Senior Clinical Research Coordinator- Cardiovascular MRI Research

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Cardiovascular MRI Research Center at Beth Israel Deaconess Medical Center is seeking an experienced and highly motivated Senior Clinical Research Coordinator to support a diverse portfolio of investigator-initiated and NIH-funded cardiovascular magnetic resonance (MRI) research studies.
The successful candidate will play a leadership role in participant recruitment, study coordination, and research data management for prospective clinical imaging studies focused on heart failure, cardiomyopathy, coronary microvascular disease, and other cardiovascular disorders. This individual will work closely with physicians, imaging scientists, MRI technologists, nurses, and research staff to ensure the successful execution of complex longitudinal imaging protocols.

Applicants are heavily encouraged to provide the following:

Cover Letter and Supporting Information:
To ensure a fair and thorough review process, we encourage applicants to submit a personalized cover letter addressing the required qualifications and experience outlined in this posting. Applications submitted through automated or AI generated-application services, or applications that do not follow the requested instructions will not be considered. Only complete applications that demonstrate the applicant's relevant experience and specifically address the requested information will be reviewed.
Applicants must submit a cover letter that addresses the following:
1. Clinical Research Coordination Experience:
o Summarize your experience as a Clinical Research Coordinator, including the number of years in the role, research areas, and types of clinical studies you have coordinated (e.g., investigator-initiated, NIH-funded, industry-sponsored, or multicenter studies).
2. Roles and Responsibilities:
o Describe your primary responsibilities in your current and previous positions, including participant recruitment, informed consent, study coordination, scheduling, longitudinal follow-up, regulatory compliance, data management, and interactions with investigators and clinical teams.
3. Participant Recruitment:
o Describe your experience identifying, screening, and recruiting study participants.
o Include your experience using the EPIC electronic medical record (EMR) or other electronic health record systems to identify eligible participants.
o Provide recruitment metrics whenever possible, such as:
-Number of studies supported
-Annual enrollment numbers
-Average participants recruited per month or year
-Recruitment goals achieved
-Participant retention or follow-up completion rates
4. IRB and Regulatory Experience
o Describe your role in regulatory activities, including preparation and submission of IRB applications, amendments, continuing reviews, reportable events, protocol deviations, informed consent documents, and regulatory binders.
o Specify the extent of your responsibility (e.g., independently preparing submissions versus providing supporting documentation).
5. Clinical Research Data Management
o Describe your experience with clinical research data management, including REDCap, electronic case report forms (eCRFs), source documentation, database management, data quality assurance, query resolution, and preparation for monitoring visits or audits.
6. Why You Are Interested
o Explain your interest in joining the Cardiovascular MRI Research Center and how your experience has prepared you to coordinate advanced cardiovascular imaging research studies.
Applicants are encouraged to provide specific examples and quantitative accomplishments that demonstrate their experience and impact in previous clinical research positions.

Job Description:

Essential Responsibilities:

• Lead participant recruitment and enrollment for multiple prospective cardiovascular MRI research studies.

• Identify and screen potential participants using the EPIC electronic medical record (EMR), clinic schedules, physician referrals, and collaboration with clinical care teams.

• Conduct informed consent and coordinate participant enrollment in accordance with IRB, NIH, FDA, and Good Clinical Practice (GCP) guidelines.

• Coordinate baseline and longitudinal follow-up visits, including cardiac MRI examinations, exercise and pharmacologic stress imaging studies, biospecimen collection, questionnaires, and other research procedures.

• Develop and maintain participant tracking systems to ensure timely completion of study visits and maximize participant retention.

• Serve as the primary point of contact for study participants throughout the duration of each study.

• Coordinate study activities among investigators, MRI technologists, nurses, research staff, and collaborating clinical departments.

• Manage clinical research data throughout the study lifecycle, including source documentation, electronic case report forms (eCRFs), REDCap databases, data validation, quality assurance, and query resolution.

• Maintain accurate regulatory documentation, study records, and research databases in compliance with institutional and federal regulations.

• Monitor recruitment, enrollment, retention, imaging completion, and study milestone metrics, and prepare regular progress reports for investigators and sponsors.

• Assist with study monitoring visits, audits, and preparation of progress reports, manuscripts, and grant submissions as needed.

Required Qualifications:

• Bachelor's degree required; Master's degree preferred.

• 1-3 years of related work experience in a medical setting; clinical research setting preferred.

• Knowledge of Medical Terminology.

• Working knowledge of computerized applications, including web-based applications and Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

• Bachelor's degree in nursing, biology, public health, biomedical sciences, or a related field; Master's degree preferred.

• Three years of clinical research coordination experience, preferably in cardiovascular, radiology, or medical imaging research.

• Demonstrated success recruiting and retaining participants for prospective longitudinal clinical research studies.

• Extensive experience using the EPIC electronic medical record (EMR) system is required, including identifying eligible participants through chart review, reviewing clinical documentation, and collaborating with clinical teams to facilitate patient recruitment.

• Experience coordinating complex clinical research studies involving imaging procedures, longitudinal follow-up, and multidisciplinary clinical teams.

• Experience with clinical research data management, including REDCap, source documentation, data quality assurance, database maintenance, and query resolution.

• Knowledge of Good Clinical Practice (GCP), informed consent, IRB regulations, HIPAA, and NIH-funded clinical research.

• Excellent organizational, communication, interpersonal, and problem-solving skills.

• Ability to independently manage multiple studies while maintaining exceptional attention to detail.

• Experience coordinating cardiovascular MRI, CT, nuclear cardiology, echocardiography, or other advanced imaging research studies.

• Experience recruiting participants from outpatient cardiology clinics and hospital-based services.

• Familiarity with cardiovascular diseases, including heart failure, cardiomyopathy, coronary artery disease, and coronary microvascular dysfunction.

• Experience working in an academic medical center and coordinating multi-investigator or multicenter clinical research studies.

• Experience preparing regulatory submissions and progress reports for federally funded research.

Competencies:

Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

Problem Solving: Ability to address problems that are routine, somewhat repetitive and generally solved by following clear directions and procedures and by identifying opportunities for process improvements.

Independence of Action: Ability to follow general instructions and procedures as provided. Work is monitored by supervisor/manager.

Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.

Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

Team Work: Ability to work collaboratively in small teams to improve the operations of im