Asistant Project Manager - Talent Pool

Meetings

• Attend meetings with Project Manager, Senior Project Manager and/or Country Manager.
• Takes minutes and undertakes the writing and distribution thereof and setting up of future project meetings.
• Follows up on actions noted in the minutes within the specified time.

Admin

• Undertakes the writing of minutes, memos, agendas, contact sheets and filling in of standard forms project purposes
• Undertakes the gathering of information for all reports.
• Co-ordinates project administration activities on PPO (Project software system) in order to track project and team progress and update of information.
• Coordination of team information flow for internal & external project teams.

Reports

• Assists in preparing, compiling and completing all project documentation and reporting it within the specified deadline: 

1. Project briefs
2. Flash Reports
3. Client/ Project Progress Reports
4. Concept and viability reports
5. Due Diligence Reports

Contractual

• Assists with compiling appointment letters for project teams and sub- contractors.
• Assist with contract documentation management for clients and projects teams.
• Assist with making sure that all site handover and completion documentation is completed when necessary.

Program Management

• Preparation of project programs to monitor the project progress against programs.

Procurement

• Assisting with setting up of procurement strategy, schedules and policies and following up schedules.
• Monitoring and updating of project tender list for tendered services as per project program.

Health and Safety

• Assesses Health & Safety Reports and notifies related parties of Items requiring attention.

Risk

• Compilation of registers to track risks on the project as necessary.
• Assist with compilation of risk reports for client/management meetings.

Change Management

• Compilation of variation agreements on behalf of the project manager for client approval.
• Management of variation schedule for tracking variations as per schedule.

Tenders

• Assist country manager with compiling internal tenders as requested
• Assist with compiling project tender adjudication reports for presentation to the client.

Develops Relationships

• Assists with Reporting to clients about project progress and any necessary issues in order to build a relationship with the client.
• Interaction with the project team in order to build confidence and relationship with project team and sub- contractors.