Turner & Townsend is looking for a Project Coordinator to join our team to work closely with the Senior Project Coordinator, and consult for a key, well-known client on their various construction and renovation projects throughout their facilities construction program.
*This role requires on site presence 5 days a week.
Responsibilities:
- Assist the Project Manager in ensuring the project is managed to the right quality standards and completed efficiently and on time.
- Assist with establishing effective project governance, processes and systems to be utilized throughout project.
- Ensure that key information and data is effectively shared and appropriately retained.
- Build & maintain strong relationships with the client and team members.
- Interface with multiple stakeholders, including executive management, project team members, consultants and vendors.
- Assist with the flow of project information between team members / stakeholders.
- Attend relevant meetings, update and maintain issues/actions logs as current.
- Development of detailed project plans, attendance at status meetings and follow-up with team members on completion status, close-out of open items.
- Contribute to monthly reporting on various aspects of the Client's program.
- Preparation of various reports for multiple audiences, including formal project management reports, executive dashboards and other reporting requirements.
- Assist with the preparation of proposals for new projects or variations to existing projects.
Project/Program specifications:
- Manage furniture inventory and ordering
- Coordinate office moves and relocations – partnering with Planning COE as needed
- Support event planning and execution
- Coordinate and oversee contractor activities, schedule adherence, site conditions, safety, and budget to ensure compliance with standard operating procedures.
- Monitoring and working in Corrigo for assignments
- Monitoring project status and addressing issues
Procurement:
- Assist with the procurement of suppliers / resources as required.
- Manage the Supplier Performance Management Program which includes all strategic suppliers, including General Contractors, Architects and key Subcontractors.
- Collate and report performance data.
- Coordinate regular supplier/ Client meetings to review performance and propose supplier development initiatives.
- Monitor and assist the Project Manager with applying performance management techniques.
- Assist with risk management processes & maintenance of the project risk register.
- Monitor and report on project costs/spending, maintain project cost tracking & EVM systems.
- Liaise with the client’s finance team and others to obtain information, review & report finance/cost data.
- Manage the change control process.
- Identify opportunities to improve Project Management procedures, templates and products referring ideas to the appropriate line manager.
- Assist with development of new business opportunities with existing and new clients.
- Identify and act upon ways to improve systems and processes referring ideas to the appropriate manager.
- Quality, Health, Safety & Environment: Identify and make the appropriate manager aware of quality, safety, health and environment issues.
- SOX control responsibilities may be part of this role, which are to be adhered to where applicable.