Logistics & Team Support Specialist - External Manufacturing

As a Logistics Specialist you will provide dedicated logistics support across our CDMO network and float across existing external manufacturing (EM) teams as a flexible resource for general coordination and documentation tasks (such as formatting scorecards and slide decks, capturing meeting minutes, and tracking action items and deliverables) in addition to coordinating meeting scheduling, travel, and documentation flow. This role is designed to free up EM team bandwidth currently spent on coordination, formatting, and administrative execution, allowing teams to focus on strategic CDMO oversight, technical risk management, and program delivery.

Key Responsibilities:

Meeting & Scheduling Support

• Support scheduling and logistics for recurring CDMO meetings (joint technical meetings), including calendar coordination across multiple companies and time zones.
• Support document routing/version control for meeting materials, decks, and governance packages.
• Capture and distribute meeting minutes for ad hoc EM/CDMO meetings.

Reporting & Documentation Formatting

• Format and maintain CDMO/program scorecards and dashboards for EM teams upon request.
• Build and format slide decks and presentation materials for team and governance meetings.

Contract & Budget Administration

• Support EM leads in tracking Statement of Work (SOW) progress and milestone status across CDMO engagements.
• Monitor purchase order (PO) status – issuance, consumption, and remaining balance – and flag discrepancies to EM leads.

Onboarding & Flexible Team Support

• Assist with onboarding logistics for new CDMO engagements (kickoff meeting coordination, distribution list setup, SharePoint/Teams site management).
• Flex across existing EM teams as priorities shift, picking up ad hoc formatting and coordination requests.