We are seeking an experienced Associate Director Site Engineering & Design to join a large-scale data center development program and serve as an embedded member of the program team. This role will be responsible for managing the Request for Information (RFI) process, coordinating multidisciplinary design activities, tracking design issues and action items, and supporting overall program governance.
The successful candidate will act as a key liaison between design, construction, and program management teams, ensuring that RFIs, design deliverables, and documentation are managed efficiently while maintaining established design authority and governance protocols. This position requires strong organizational, technical writing, and stakeholder management skills, along with experience supporting complex capital projects in mission-critical environments.
Responsibilities:
RFI Management
- Manage and maintain the project RFI register, ensuring all RFIs are logged, categorized, prioritized, and tracked through resolution.
- Review, triage, and classify RFIs according to established project protocols and escalation criteria.
- Draft proposed responses for routine RFIs using existing contract documents, drawings, specifications, and approved project precedents.
- Coordinate review and approval of drafted responses with designated client design representatives before formal issuance.
- Escalate RFIs involving design changes, code interpretations, schedule impacts, cost implications, or technical ambiguities to the appropriate design authority.
- Monitor RFI status, due dates, and turnaround times to support project schedule objectives.
- Maintain accurate audit trails documenting authorship, review, approval, and issuance of all RFI responses.
Design Coordination & Program Support
- Coordinate design deliverables, review cycles, and comment resolution activities across architectural, structural, mechanical, electrical, controls, and specialty disciplines.
- Track design-related risks, open issues, and action items, ensuring timely follow-up and resolution.
- Facilitate design coordination meetings, including agenda preparation, meeting documentation, and action item management.
- Identify and communicate design process bottlenecks that may affect project execution or construction activities.
- Support document management efforts, including maintenance of:
- Design basis documentation
- RFI registers
- Submittal logs
- Design issue logs
- Lessons learned databases
- Promote cross-functional collaboration between project stakeholders, consultants, contractors, and client teams.
Reporting & Governance
- Prepare and deliver regular program reports on RFI metrics, design status, issue resolution, and project risks.
- Analyze RFI trends and recurring issues to identify opportunities for process improvement and enhanced design clarity.
- Support development and continuous refinement of RFI management protocols and governance procedures.
- Ensure compliance with project documentation standards, approval workflows, and established authority boundaries.
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.