JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Asset Experience Associate
Location: Glasgow or Edinburgh
What this job involves:
As an Asset Experience Associate within JLL's Royal London Property Delivery team, you will serve as both strategic leader and operational expert for complex commercial property portfolios. This comprehensive role combines senior-level client relationship management and strategic oversight with hands-on operational excellence. You will be the primary client relationship owner while maintaining direct responsibility for day-to-day property operations, customer relations, and team leadership.
What your day-to-day will look like:
Strategic Client & Asset Management
- Collaborate with the Royal London asset manager to set the strategy, calling on subject matter experts as required.
- Act as main point of contact for Royal London asset manager(s) and lead relationships with professionalism and accountability.
- Identify how JLL can support the client needs and requirements and discuss with JLL client relationship team on how JLL service can be revised and improved.
- Maintain clear grasp of client's asset/portfolio strategy, drivers/values and articulate these to the wider team
- Support emergency planning, business continuity, testing, and monitoring with emergency management support as required.
Customer Management & Experience
- The role is envisaged as predominantly site based with key focus occupier visibility
- Serve as the primary point of contact for all customer enquiries, concerns, and service requests, ensuring timely response and resolution while maintaining positive relationships.
- Proactively identify opportunities to improve the customer experience through building amenities, services, and programming.
- Act on customer feedback to create a productive and engaging environment that adds value to their occupancy.
- Work with RLAM CX Strategy Director to utilise training opportunities and advise AM of CX implementation opportunities
- Feedback all customer intelligence to the asset management team.
Financial Management & Service Charges
- Work with JLL Accounts teams on financial accountability, cashflow management, and customer/supplier credit control.
- Provide strategic advice to asset managers on customer debt recovery, with support from Accounts Receivable.
- Prepare and manage service charge budgets and reconciliations according to RICS Professional Standard for Commercial Service Charges and client KPIs.
- Support supplier payments via Proactis and manage supplier payments processes, including purchase orders and invoice approvals.
- Oversee management of financial trackers, ensuring accuracy including utility recharges, turnover and commercialisation.
- Respond to customer and consultant queries and challenges in a timely manner.
Lease and Legal Management
- Liaise with Data Management team on complex and protracted lease queries
- Provide application recommendations to the Asset Manager. Receive and analyse customer applications under the lease, including alienation and alterations.
- Ensure customer compliance with lease covenants, including complicated or contentious perceived breaches
- Resolve customer matters affecting valuation
- Liaise with appropriate additional advisers as required (legal, building surveying etc.)
- Working with RLAM JLL Asset Experience Services Team to ensure strong internal stakeholder relationship for efficiency of work whilst owning output to the asset manager.
Health & Safety and Compliance Management
- Manage risk actions and undertake statutory compliance management.
- Conduct / Arrange H&S checks (monthly and voids), including Site Safety Checks/Inspections and Void Management Inspections. Utilising third parties where appropriate (void security)
- Handle Accidents & Incidents reporting and follow-up.
- Manage E-Permits (permits-to-work) system and support ISO14001 compliance requirements.
- Coordinate LRQA audits and compliance activities.
- Ensure compliance with health and safety legislation and implement compliance measures.
ESG and Sustainability
- Support and implement ESG initiatives in alignment with client's ESG strategy and JLL's responsibilities.
- Be aware of industry and legal obligations in relation to ESG.
- Assist with sustainability reporting and compliance requirements.
- Support Asset Sustainability Plans, ESG Database and Risk Assessments.
Supplier & Contract Management
- Lead representation at site level framework partner meetings, to ensure high standards of service delivery.
- Responsibility for scope of services and contract variation initiatives, in conjunction with Costs Manager, Soft Services Manager and Technical Services Manager
- Implement works associated with PPM (Planned Preventative Maintenance) report, including PPM Statutory & Regulatory projects.
- Handle reactive works and fabric maintenance issues.
- Manage quotes and work orders within designated authority levels.
- Supervise projects and works activities, including management of risk and method statements.
Property Operations and Inspections
- Conduct regular property inspections in line with client and JLL KPIs and submit written reports via Vision
- Ensure high standards on all managed sites, flagging areas for growth and improvement
- Support property presentation standards across managed sites
- Coordinate void management activities with central support teams
Transactions and Transitions
- Handle property transitions, due diligence, and support disposals and acquisition processes
- Support letting agents, solicitors and other third parties with queries
- Lead transitions meetings (with Transitions team for SC properties)
- Maintain overall accountability for Readiness for Sale packs, prepared by Asset Experience Services function
- Participate in portfolio sales/purchases
Insurance Management
- Handle on-site activities such as accident book records and CCTV provision
- Review and supply contracts and gather information for central insurance team
- Implement insurer's requirements, including improvements and repair/maintenance
- Ensure claims are settled and funds applied to any insurance works completed
Technology
- Utilise available tools to ensure quality, efficiency of output and optimise service to stakeholders
- Prospective Technology tools will include applications for Accounting, H&S, Customer Relationship, ESG amongst others. Current prospective tools may include Yardi, Riskwise, Prism, Deepki and Workflow systems but may change with tech investments
Skills & Qualifications
Technical Knowledge
- Expert knowledge of commercial property management across diverse asset types and comprehensive understanding of building systems, maintenance planning, and facility management
- Strategic portfolio planning and optimisation capabilities with comprehensive understanding of risk management in property contexts
- Expert-level knowledge of RICS standards with ability to interpret and apply to complex situations
- Comprehensive understanding of regulatory frameworks, compliance governance, health and safety legislation
- Knowledge of sustainability standards, ESG strategy implementation, and reporting requirements
- Familiarity with property management technologies, reporting systems, and relevant property legislation
Personal Attributes
- Strategic vision that aligns team activities with business objectives combined with strong organisational abilities and exceptional attention to detail
- Decisive leadership when making complex decisions with collaborative working style that builds effective relationships
- Client intimacy that builds trusted advisor relati