Project Coordinator (Scientific Operations)

Key Responsibilities:

• Coordinate scientific testing programs by reviewing study protocols, analytical methods, client requests, quotations, purchase orders, and technical documentation to ensure project requirements are clearly defined and communicated.
• Create, maintain, and track study records, project timelines, and client deliverables within laboratory information management systems (LIMS) and other internal databases.
• Partner with laboratory, quality assurance, stability, sample management, and analytical teams to ensure required materials, methods, specifications, and documentation are available prior to study initiation.
• Serve as the primary point of contact for clients, providing project updates, facilitating status meetings, and ensuring timely communication regarding study progress and milestones.
• Monitor project timelines, testing schedules, and deliverables to support on-time completion of scientific studies and laboratory testing programs.
• Coordinate cross-functional activities between laboratory operations, quality, finance, business development, and client services teams to keep projects moving efficiently.
• Track project scope, identify changes to testing requirements, and support change-order requests and budget updates as needed.
• Assist with invoice review, milestone tracking, and resolution of project-related discrepancies.
• Maintain accurate, organized, and audit-ready project documentation in accordance with company quality standards and client requirements.
• Support continuous improvement initiatives and provide project coordination assistance for complex scientific testing programs.