Planning, Budgeting & Pre‑Construction:
- Prepare investment project budgets and business cases in line with global Construction Processes.
- Conduct site surveys, perform value engineering, and prepare risk analyses to support decision‑making.
- Develop detailed project plans based on input from internal teams and external consultants, optimizing timelines and reducing installation, labour and related costs.
- Align with Leasing and Legal on contractual obligations and project demarcation.
- Liaise with consultants and authorities to secure all required permits.
- Continuously improve planning and follow‑up tools and share best practices across the team.
- Apply retro planning using input from other departments and consultants to minimize installation, labor, and other costs.
Procurement, Contracting & Partner Management
- Support (Procurements Specialist) with external partners sourcing.
- Support the pre‑qualification of new contractors to maintain a strong, high‑quality supplier base.
- Review contracts to ensure all project and country‑specific risks are covered and attach execution and payment schedules accordingly.
- Ensure all contracts and appendices are approved and signed before any work begins.
- Secure contractual obligations through qualitative contract management throughout the project lifecycle.
- Ensure country‑specific risks are incorporated in contracts and that payment schedules follow legal/market norms.
- Ensure that all contracts are stored and signed according to approval rights and governance rules.
Project Execution, Quality & H&S
- Secure that stores are designed and built in line with building specifications and interior guidelines.
- Follow up on construction progress through site visits and project meetings, ensuring deadlines, quality standards and compliance are met.
- Ensure Health & Safety requirements are in place and consistently followed.
- Manage change orders, secure transparency in all project finances, and keep the project budget within approved forecasts.
- Ensure invoices reflect contractual terms and that landlord contributions are followed up.
Documentation, Handover & Collaboration
- Ensure project timelines are accurately updated in LIMA (Planon) to support internal planning and future benchmarking.
- Secure complete documentation before, during and after the project, stored according to global guidelines.
- Challenge change orders proactively and ensure financial transparency for all projects.
- Follow up on payment of landlord contributions to ensure timely reimbursement.
- Ensure a structured and qualitative handover to Facility Management.
- Proactively share relevant information with other departments in a timely and structured way.
- Collaborate regularly with cross‑functional teams, both giving and requesting feedback to identify improvement opportunities.
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