We are seeking a Business Assistant with extensive experience in a similar role, to support the Regional Managing Director - Europe.
Main Duties
- To provide administration and management support to the Regional Managing Director - Europe.
- Managing complex travel arrangements (producing itineraries/directions/maps as required)
- Manage complex diary management (screening emails and sorting incoming mail, including responding to the emails, where required)
- Manage confidential correspondence and emails for sector leads
- Manage complex administration requests from internal/ external stakeholders
- Board management, inclusive of minute taking
- Organising management meetings, ensuring the management team are well-prepared
- Liaising with client offices and client PA’s to arrange meetings externally
- Prepare and submit monthly mileage and expense claims for the sector leads
- Inputting purchase orders onto the finance system as and when needed
- Book meeting rooms as requested and maintain and manage electronic booking system
- Set up rooms as per requests including arranging for refreshments to be provided in advance of booked meetings. Set up equipment where requested
- Deal with queries on the phone and in person from the team
- Assist wider office administration team, including bid support as and when directed
- Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents if requested
- Photocopying, printing, binding, laminating and scanning documents as requested
- Updating the Contacts and Marketing database
- Assist with the planning and organisation of events as when required
- Liaise with other Business Assistants and Team Administrators
- Managing highly confidential information
- Act as Fire Warden in an emergency – training will be provided
- Conduct research and information gathering when required