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Shaping Ireland's Transport Future (Roads, Metrolink, Public Transport, and Greenways)
Accelerate Your Career in Infrastructure
We are seeking a driven and experienced Document Controller to join our growing Transportation team in Dublin, Ireland. As part of a collaborative team of over 150 professionals, you will play a key role in supporting the effective management and control of project documentation across a diverse portfolio of transportation projects.
In this role, you will support the teams by managing document storage, sharing, and document control processes, while acting as the main point of contact for documentation-related queries across the organisation.
Working as part of the Document Control team, you will manage the document management system, support the implementation of document control tools, and provide guidance to junior Document Controllers to promote consistent document control practices.
You will ensure documentation is managed in line with organisational standards and procedures, maintain accurate records, and identify opportunities to improve document control processes. Through effective document governance, you will help support successful project delivery and ensure information is managed efficiently throughout the project lifecycle.
Your Role & Responsibilities
You will:
- Monitor the creation, tracking, and storage of documents in a centralised repository, ensuring optimal organisation for easy access and retrieval.
- Develop and refine version control protocols to ensure the most current and relevant documents are utilised, while maintaining comprehensive records of historical versions for reference.
- Monitor the precise management of documents, including tracking revisions and maintaining accuracy and consistency in document versions.
- Manage and optimise the distribution of documents to internal and external stakeholders, ensuring timely and accurate dissemination of critical information.
- Ensure all documentation strictly adheres to organisational policies, industry standards, and regulatory requirements, upholding consistency in document formats and templates.
- Implement and regulate access rights to safeguard sensitive information, ensuring only authorised personnel have appropriate access.
- Facilitate and enhance communication with team members, stakeholders, and vendors to streamline document exchanges and updates.
- Coordinate and improve the document review and approval processes, ensuring efficient and timely revisions and endorsements from relevant stakeholders.
- Maintain and enhance records of document history, including revisions, approvals, and distribution logs, crucial for audits and future references.
- Generate and analyse reports on document status, activities, and compliance to support project management and strategic decision-making.
- Identify and implement opportunities to improve document management processes and systems, ensuring they remain effective and evolve with project needs.
- Lead the prioritisation of tasks to meet deadlines and manage document flow across various project phases efficiently.
- Proactively identify and resolve complex issues related to document management, implementing solutions quickly and effectively.
- Provide guidance and support to junior document controllers, fostering a collaborative and efficient team environment.
- Perform additional tasks, activities or other duties as may be required or assigned as part of the role.
What we offer:
- Flexible hybrid working.
- Career development opportunities via AECOM University and our industry leading Technical Excellence programme.
- A structured and transparent AECOM career model, allowing you to plan your progression with confidence and clarity.
- A merit led reward programme, recognising individual and team contributions to quality, safety and commercial successes.
- A range of core and personalised benefits tailored to your lifestyle and well-being.
- Social value opportunities, allowing you to volunteer and further support the communities your projects will benefit.
- Sports and Social Club with regular events across the team to build relationships across our teams.
Ready to lead the delivery of sustainable transport solutions in Ireland? Apply today.