Tender Co-Ordinator - Maternity Cover

The Tender Coordinator supports the preparation and submission of high-quality market engagement responses, expressions of interest, pre-qualification questionnaires and tenders across public and private sector opportunities in the UK and Ireland.

Reporting to the Tender Unit Director, the role is part of the UK & Ireland Tender Unit and works closely with Directors, Bid and Project Managers, technical contributors, corporate functions, external partners and the wider Proposal and Marketing team.

The role helps bid teams deliver compliant, competitive submissions on time by maintaining effective governance, clear plans, accurate records and consistently high quality content throughout the opportunity and tender lifecycle.

Key responsibilities

• Monitor tender portals, procurement platforms, frameworks, shared mailboxes and 
client information sources to identify and track relevant opportunities.
• Maintain the central opportunity and tender register, including deadlines, status 
updates, key commercial information and auditable records.
• Support Go/No-Go and Bid/No-Bid decisions by gathering client, competitor, 
commercial and delivery information and coordinating approvals.
• Coordinate PQQs and tenders from kick-off to submission, maintaining plans, 
responsibilities, deadlines, compliance matrices, document trackers and review 
points.
• Coordinate timely inputs from operational teams, corporate functions and external 
partners, escalating risks to quality, compliance or deadlines.
• Draft, edit and proofread concise, persuasive tender content and develop supporting 
CVs, case studies, organisation charts, capability statements and presentations.
• Ensure submissions meet client requirements, Egis quality standards and brand 
guidelines; quality-check, compile and upload final documents ahead of deadlines.
• Create and manage tender workspaces in SharePoint and Microsoft Teams, applying 
effective file structures, access controls, naming conventions and version 
management.
• Maintain templates, the Tender Library, staff CVs, capability information and project references, capturing reusable content and lessons learned.
• Support post-submission clarifications, presentations, feedback reviews, reporting and
continuous improvement initiatives.