Senior Document Controller [Senior Consultant]

We are currently seeking to recruit a Senior Document Controller to join our team. This role is varied and challenging and will involve working within client document control teams. Initiative and problem-solving skills are a must, as are strong interpersonal and communication skills, experience implementing document control procedures, and managing Electronic Document Management Systems (EDMS) at an administrator level. 

Key Responsibilities 

• Development of Procedures – Create procedures relating to Document Control. 

• Management of Document Control systems – Undertake day to day management of the EDMS and SharePoint systems, adding, removing and maintaining user accounts and role-based permission groups. Respond to ad-hoc requests from users relating to these systems. 

• Provide EDMS training and maintain training log – Organise and undertake regular training sessions on the purpose and use of the system for new users and refresher training for existing users. Create and maintain training logs. Prepare and update training packs, system user guides and quick reference sheets. 

• Respond to ad-hoc requests relating to document management/EDMS – Provide ad-hoc advice and guidance on use of the systems and associated user guides and policy documents. 

• EDMS Audits and Quality Control – Provide reports and information on system usage, compliance and assist with ad-hoc requests relating to user activity. 

• Management of Design Reviews – Schedule design reviews, act as a point of contact for any user issues, close out reviews and collate comments. Tracking of comments to closure. Reporting on status of design reviews. 

• Master Document Register (MDR) Management – Manage the MDR for Engineering team, assigning new document numbers, controlling revisions and issuing of documents under cover of a transmittal. 

• General day to day Document Control tasks – Assist with transmittals, document numbering, locating documents, maintaining permissions, ad hoc user queries.