Job Description Summary
Performs professional duties in accounting and finance operations including reconciliations, accounts payable, accounts receivables, procurement, record maintenance, budget preparations and general accounting duties for the Department of OBGYN. Works collaboratively with faculty and staff, research division, MUSC Finance and Administration, UMA, MUSC and MUSC Foundation Accounts Payable, vendors and other pertinent internal and external areas.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC000987 COM Obstetrics & Gynecology CC
Pay Rate Type
Hourly
Pay Grade
University-GEN08
Pay Range
46,206.00 - 62,322.00 - 78,540.000
Scheduled Weekly Hours
40
Work Shift
Job Description
- 25% - Processes and coordinates procurement activities in the OurDay system for the Department of Obstetrics and Gynecology, supporting more than 100 faculty, residents, and staff. Responsibilities include, but are not limited to, MUSC, MUSCP, and MUSCF check requests, interdepartmental transfers (IITs), purchasing card transactions, supplier invoices, and travel reimbursements. Reviews transactions for accuracy, appropriate supporting documentation, and compliance with applicable MUSC, MUSCP, and MUSCF policies and procedures. Provides guidance and assistance to faculty and staff regarding procurement requirements and processes. Researches and resolves invoice discrepancies with vendors and takes corrective action as necessary. Maintains required financial documentation and records for audit purposes. Serves as a departmental liaison for the MUSC purchasing card program.
- 25% - Interprets and applies accounting policies, procedures, and financial system requirements. Performs accurate and timely reconciliations of OBGYN MUSC, MUSCP, and MUSCF financial accounts. Reviews and records account activity, including revenues, expenses, transfers, and other financial transactions, using OurDay, MUSC Foundation reports, and departmental financial systems and reports. Identifies and investigates discrepancies and initiates corrective actions as necessary to ensure account balances and financial records are accurate. Reconciles Wells Fargo MUSCP and Bank of America MUSC purchasing card statements, verifies required supporting documentation, follows up on outstanding items, and prepares monthly documentation for audit and record-retention purposes.
- 10% - Monitors and tracks professional allotment revenues and expenses for faculty and Advanced Practice Provider staff. Maintains accurate internal financial records and prepares individual reports for faculty, residents, and APP staff as needed or requested. Performs quarterly reviews and reconciliations to ensure departmental professional allotment records agree with the Professional Development Program activity recorded in OurDay. Researches discrepancies and coordinates corrections when necessary.
- 10% - Develops and monitors budgets for annual departmental events and special activities, including OBGYN Thegos conferences, Resident Research Day, and OBGYN Resident and Fellow Graduation. Meets with event organizers to review anticipated expenses and available funding sources and provides guidance regarding appropriate financial allocations. Prepares budget-to-actual reports and reviews financial performance with the Finance Manager. Identifies and researches variances and assists with financial planning for department-sponsored events and activities.
- 10% - Supports the development and ongoing monitoring of the Department of Obstetrics and Gynecology's annual operating budget of more than $34 million. Prepares and analyzes current and historical financial data used in the annual budget process. Generates budget-to-actual reports throughout the fiscal year, identifies and investigates variances, researches discrepancies, and provides financial information to the Finance Manager to support departmental financial management and decision-making.
- 5% - Serves as the departmental lead for the administrative routing and tracking of OBGYN contracts through the Symplr system. Ensures required documentation and follow-up actions are completed to facilitate timely contract review and execution. Monitors contract expiration dates, communicates upcoming expirations to departmental leadership, and proactively initiates renewal processes when appropriate. Provides training and assistance to departmental staff who use Symplr.
- 5% - Conducts quarterly and periodic reviews of OBGYN Programs, Projects, and Trusts in OurDay, including Faculty Savings accounts, Professional Allotments, OBGYN Residency and Fellowship accounts, departmental research projects, Thegos activities, and other accounts as requested by the Finance Manager. Reviews financial activity for accuracy and appropriate coding, identifies discrepancies or unusual activity, and assists with corrective actions when necessary.
- 5% - Prepares special financial reports, performs financial analysis, and completes special projects as requested by the Finance Manager. Provides financial and administrative support for departmental initiatives and performs other related duties as necessary to support the operational and financial objectives of the Department of Obstetrics and Gynecology, MUSC, MUSCP, and MUSCF.
- 5% - Prepares and submits monthly, quarterly, and annual invoices related to service activities provided by the Department of Obstetrics and Gynecology. Maintains supporting documentation, monitors receipt of payments, and follows up on outstanding or incorrectly posted transactions as needed. Verifies that revenues are recorded accurately and posted to the appropriate OBGYN FDM worktags in OurDay.
Additional Job Description
Minimum Requirements: A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
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