As an Assistant Project Manager dedicated to this Enterprise Account, you will be involved in:
Project Delivery & Coordination
- Support the delivery of retail, commercial, and corporate office fit-out projects throughout the project lifecycle.
- Assist Project Managers with project planning, budgeting, scheduling, procurement, construction, furniture installation, workplace transitions, and project close-out activities.
- Coordinate project information between clients, consultants, contractors, landlords, vendors, and internal team members.
- Assist in the development and maintenance of project schedules, action logs, risk registers, and project budgets.
- Participate in design reviews and assist in coordinating architectural, engineering, and construction documentation.
- Support workplace transformation initiatives, tenant improvements, office relocations, and occupied-space renovations.
- Assist in coordinating furniture, AV, security, structured cabling, and IT infrastructure installations.
- Help identify project risks, issues, and potential schedule or budget impacts, escalating concerns as appropriate.
Stakeholder & Client Management
- Build and maintain strong working relationships with clients, consultants, contractors, vendors, facilities teams, corporate real estate stakeholders, and workplace services teams.
- Attend project meetings, prepare meeting agendas and minutes, track action items, and follow up on outstanding deliverables.
- Assist with project communications and reporting to ensure stakeholders remain informed on project progress.
- Support the preparation of executive dashboards, presentations, and project status reports.
Procurement, Contracts & Financial Administration
- Assist with procurement activities, including consultant and contractor tendering, bid evaluations, and recommendations.
- Support the preparation of purchase orders, contracts, change orders, and service agreements.
- Assist with budget tracking, forecasting, invoice reviews, and payment processing.
- Maintain project financial records and support project reporting requirements.
- Assist in monitoring project expenditures and identifying variances.
Construction Administration & Site Coordination
- Participate in site visits to monitor project progress, quality, safety, and compliance with project requirements.
- Assist in documenting site observations and tracking deficiencies and corrective actions.
- Support commissioning activities, furniture installation coordination, and occupancy readiness planning.
- Assist with punch-list management and project turnover activities.
Reporting & Project Controls
- Ensure project documentation is maintained in accordance with client governance requirements and document control standards.
- Maintain project files, schedules, issue logs, risk registers, and reporting dashboards.
- Contribute to monthly reporting and program updates.
- Support lessons learned sessions and the completion of close-out documentation.