The Admin / Junior Project Coordinator provides administrative, documentation, and project coordination support to the Burlington office and technical team. The role supports inspectors, laboratory technicians, and management with report preparation, sample tracking, document control, scheduling, purchasing, and general office coordination. The position requires strong attention to detail and the ability to learn and work with technical terminology, inspection documentation, and laboratory records.
Key Responsibilities
- Answer the main company phone line and respond to general office inquiries
- Provide administrative and coordination support to inspectors, laboratory technicians, and management
- Assist with preparation and formatting of inspection reports and ensure reports are complete, accurate, and properly organized
- Assist with preparation of laboratory test reports by transferring test data and results into established report templates
- Log in incoming samples and maintain accurate sample identification, tracking, and records
- Maintain project files, inspection records, laboratory documentation, and other controlled documents
- Coordinate calibration certificates and maintain calibration records for laboratory and inspection equipment
- Prepare invoice instructions and supporting documentation for submission to Accounts
- Assist with project scheduling, assignment coordination, and follow-up with inspectors and technical staff
- Prepare and maintain spreadsheets, logs, registers, and other project documentation
- Assist with document review, filing, scanning, and distribution of technical and project records
- Coordinate purchasing of office supplies, laboratory consumables, and other required materials
- Coordinate office requirements including cleaning services, supplies, and general facility needs
- Assist with preparation of quotations, proposals, purchase orders, and other project-related documentation as required
- Follow up on outstanding documentation, reports, and administrative requirements
- Maintain confidentiality and ensure proper handling of client and company information
- Perform other administrative and project coordination duties as required