The Senior Accountant is responsible for supporting and overseeing key accounting operations, including Accounts Payable, Accounts Receivable, customer billing, cash application, vendor and customer setup, and related accounting activities. This position works closely with internal accounting teams, business operations, customers, and other Eurofins entities to ensure transactions are processed accurately, timely, and in accordance with company policies.
The Senior Accountant also provides day-to-day supervision and guidance to two Staff Accountants supporting AR billing and collections and plays an important role in maintaining accurate customer balances, resolving payment issues, and improving the overall efficiency of accounting processes.
Sr. Accountant Duties Include but are not Limited to the Following:
Accounts Payable & Vendor Management
- Manage and review AP invoices through the Coupa Accounts Payable system, ensuring invoices are processed accurately and timely.
- Create purchase requisitions and obtain appropriate Purchase Order (PO) numbers prior to invoice processing.
- Review invoices for proper supporting documentation, approvals, GL account coding, department/cost center coding, and PO information.
- Work closely with the NSC Accounts Payable team to ensure invoices are submitted, approved, and processed within required payment timelines.
- Research and resolve invoice discrepancies, coding issues, PO mismatches, and other AP-related exceptions.
- Coordinate the creation and maintenance of new vendors in Coupa, ensuring required vendor information and documentation are complete.
Customer Billing & Accounts Receivable
- Review customer billing requirements and prepare customer invoices as needed.
- Perform billing calculations and ensure invoices contain accurate pricing, customer information, accounting codes, and other required billing details.
- Review supporting documentation to ensure invoices are complete and accurate before submission to customers.
- Create and maintain new customer accounts and coordinate required customer onboarding documentation.
- Provide customers with company W-9 forms and approved banking/remittance information when required for customer vendor setup and payment processing.
- Work closely with the AR Billing Specialist to resolve billing issues and ensure invoices are issued accurately and timely.
Cash Application & AR Management
- Apply daily customer payments to open accounts receivable invoices and ensure payments are posted accurately.
- Review AR aging and unapplied cash reports regularly and investigate outstanding or unidentified balances.
- Research unapplied and misapplied payments and coordinate corrections to ensure customer accounts are properly stated.
- Work proactively to reduce aged receivable balances and unapplied cash.
- Assist the AR Collection Specialist with customer invoice questions, collection activities, payment research, and account reconciliation.
- Investigate payments that may have been sent to another Eurofins laboratory or bank account and coordinate intercompany transfers or other corrective actions to ensure funds are applied to the appropriate customer account.
- Assist in resolving customer disputes and discrepancies that may delay collection of outstanding balances.