Services Desk Admin (Shifting)

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Service Desk Officer at JLL, you'll be the first point of contact for building occupants at Capital One Philippines, working on rotating shifts to provide 24/7 service. You'll process permits, release amenities, handle parking passes, coordinate vendor access, order food, manage merchandise distribution, and maintain records. You'll handle walk-up requests, phone calls, and emails during your shift while keeping accurate documentation.

What your day-to-day will look like:

• Process Online Material Gate Pass, Permit to Work, and Online Transmittal Reference Numbers per shift
• Release car passes, motorcycle passes, AMT padlocks, accountability forms, locker assignments, and LOB-approved items from the window
• Process Visitor Access Forms (VAF) and assist vendors at reception
• Distribute BCP supplies to associates and track releases
• Order Grab Food during shift, file e-receipts, create Delivery Completion Receipts, and prepare documents for monthly cut-off
• Encode C1PH Rider Asset Retrieval and Replacement details
• Submit scanned copies of amenities, parking documents, and housekeeping photos to GWS Admin
• Process store merchandise requests and manage distribution
• Attend to associate concerns, requests, and inquiries during shift
• Handle urgent requests from Associate Administrators and Directors
• Create incident reports during shift and update trackers
• Print signage, HR forms, and other materials as requested
• Create and laminate car passes, motorcycle passes, and parking credentials
• Update photocopy tracker and print cost charging records
• Process lamination requests and maintain cost charging tracker
• Follow up on unclaimed car passes and motorcycle passes
• Complete assigned Computer-Based Training (CBTs)
• Coordinate with team members during shift handovers
• Answer incoming calls, emails, and walk-up requests
• Maintain cleanliness and organization of Service Desk area

Required Qualifications:

• Senior High School diploma or equivalent; Associate's degree is a plus
• 1-2 years of customer service, reception, helpdesk, or administrative support experience
• Willingness to work on rotating shifts including nights, weekends, and holidays
• Strong attention to detail for processing documentation and maintaining records
• Computer proficiency including Microsoft Office, email, and ability to learn apps (Grab, WExpress)
• Good verbal and written communication skills
• Organizational skills to manage multiple tasks during shifts
• Ability to work independently and in teams
• Physical ability to stand for extended periods and handle inventory
• Flexible attitude and willingness to adjust to changing priorities
• Basic understanding of document processing and record-keeping

Preferred Qualifications:

• Experience in facilities management, property management, or BPO helpdesk with shifting schedules
• Familiarity with permit processing or visitor access management
• Experience with CMMS, work order platforms, or asset tracking systems
• Knowledge of delivery apps (Grab Food, Grab Mart, WExpress)
• Bilingual capabilities
• Experience handling vouchers or merchandise with accountability
• Basic understanding of building operations or parking management
• Customer service certification
• Experience with document scanning and electronic filing

Location:

On-site –Muntinlupa, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.