Eurofins Lancaster Laboratories is seeking an Event & Tradeshow Coordinator to support the Biopharma Product Testing and Medical Device Testing business groups. Reporting to the Marketing Director, this individual will play a key role in planning, coordinating, and executing tradeshows, webinars, meetings, and marketing events throughout North America.
The Event & Tradeshow Coordinator will collaborate closely with marketing team members, business development professionals, and scientific subject matter experts to ensure successful event execution from initial planning through post-event reporting. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects in a fast-paced environment.
Responsibilities Include:
- Coordinate and execute tradeshows, conferences, meetings, and marketing events from planning through completion.
- Manage event schedules, budgets, contracts, and timelines to ensure successful execution and return on investment.
- Coordinate tradeshow logistics, including booth reservations, exhibitor registrations, hotel accommodations, promotional materials, shipping, and on-site support.
- Plan and support webinars, seminars, sales meetings, leadership meetings, and other corporate events.
- Coordinate venue selection, catering, furniture rentals, audiovisual requirements, and event setup needs.
- Serve as the primary point of contact for event logistics and vendor coordination.
- Work closely with internal stakeholders, subject matter experts, and business development teams to support event planning and execution.
- Partner with the marketing team to develop and execute promotional campaigns that drive event attendance and engagement.
- Manage webinar logistics, including scheduling, speaker coordination, attendee communications, and post-event reporting.
- Support lead capture and lead management efforts associated with tradeshows, webinars, and marketing events.
- Track event expenses and ensure activities remain within approved budgets.
- Compile and analyze post-event metrics and reporting to evaluate event performance and identify opportunities for improvement.
- Provide on-site event support, including setup, attendee assistance, and event breakdown as needed.
- Perform additional marketing and event-related projects as assigned.
- Conduct all activities in a safe, efficient, and professional manner.