Administrative Assistant III

AECOM is seeking a Part Time Administrative Assistant to be based in Houston, Texas. This position offers a hybrid work arrangement, combining scheduled in-office collaboration with Hybrid work.

The Administrative Assistant will provide administrative and operational support to project managers, technical professionals and other team members. This role will help ensure efficient daily operations by coordinating schedules, maintaining documentation, preparing correspondence and supporting project-related administrative activities.

The successful candidate will possess strong organizational skills, attention to detail and the ability to manage multiple priorities. This position offers an opportunity to collaborate with professionals supporting engineering, construction and infrastructure projects.

Key Responsibilities

The responsibilities of this position include, but are not limited to:

• Provide administrative support to project managers, technical staff and leadership.
• Prepare, format, proofread and distribute correspondence, reports, presentations and other business documents.
• Coordinate meetings, appointments and calendars, including scheduling and meeting logistics.
• Maintain electronic files, project records and administrative documentation in accordance with established procedures.
• Assist with data entry, document tracking, spreadsheets and routine reporting.
• Respond to internal and external inquiries and direct communications to appropriate team members.
• Support the preparation and organization of project documentation, meeting materials and deliverables.
• Coordinate office supplies, equipment requests and other administrative needs.
• Assist with travel arrangements, expense reports and invoice processing, as needed.
• Collaborate with team members to support efficient administrative operations and timely completion of assignments.