Procurement Manager

Reporting Line

• Country Director for Finance, Procurement & Admin
• Region Head of APAC Procurement and Global Sourcing

Job Purpose   

The Procurement Manager is responsible for leading and managing the end-to-end procurement function of SGS Philippines and Guam entities, ensuring the timely, cost-effective, compliant, and sustainable acquisition of goods and services required to support laboratory operations, field services, industrial services, corporate functions, and business growth initiatives.

The role drives strategic sourcing, supplier relationship management, contract governance, importation oversight, procurement digitalization, and continuous improvement while ensuring compliance with SGS Global Procurement Policy, local regulations, internal controls, and QHSEE requirements. This position serves as a strategic business partner to Operations, Laboratories, Commercial, IT, HR, Finance, and Administrative functions. Based on the current SGS procurement job architecture, the Procurement Manager is the function owner responsible for procurement governance, supplier management, strategic sourcing, negotiations, contract management, and team leadership.

Key Responsibilities

1. Strategic Procurement Leadership

• Develop and execute the annual procurement strategy aligned with SGS Philippines and Guam business objectives.
• Establish category management strategies for:
  • Laboratory equipment and consumables
  • Inspection and testing services
  • Subcontracted technical services
  • Facilities and administration
  • Fleet and transportation
  • Information Technology
  • Professional and corporate services

Identify opportunities for cost reduction, process efficiencies, supplier consolidation, and value creation

• Support strategic initiatives, growth projects, laboratory expansions, and new business ventures.

2. Strategic Sourcing & Category Management

• Lead complex RFQs, RFPs, tenders, and sourcing initiatives.
• Implement total cost of ownership (TCO) approaches in supplier selection.
• Conduct spend analysis and market intelligence reviews.
• Develop sourcing plans for high-value and critical categories.
• Monitor local and global market developments that may affect supply continuity and pricing.
• Ensure sourcing decisions balance cost, quality, service, risk, sustainability, and compliance.

3. Supplier Governance & Relationship Management

• Own the SGS Philippines Approved Supplier Program.
• Oversee supplier accreditation, qualification, evaluation, and revalidation processes.
• Establish supplier performance scorecards and KPIs.
• Lead quarterly business reviews with key suppliers.
• Develop risk mitigation plans for critical suppliers.
• Maintain strategic relationships with local and international vendors.

4. Contract Management & Commercial Negotiations

• Lead commercial negotiations with local and international suppliers.
• Ensure contracts provide favorable commercial and risk protection terms.
• Review and approve procurement contracts, service agreements, blanket purchase agreements (BPAs), and framework agreements.
• Partner with Legal, Finance, and Operations in contract review activities.
• Monitor contract compliance and renewal cycles.
• Establish negotiation strategies that optimize:
  • Price
  • Payment terms
  • Delivery terms
  • Warranty conditions
  • Service-level agreements (SLAs)

5. Procurement Operations Excellence

• Ensure procurement requests are processed efficiently and in compliance with approved policies.
• Monitor procurement service levels and operational KPIs.
• Manage Oracle procurement workflows and system controls.
• Drive procurement automation and digital transformation initiatives.
• Ensure purchase requisitions, purchase orders, contracts, and vendor records are properly maintained.

• 6. Importation, Logistics & Customs Management

• Oversee importation activities and customs clearance processes.
• Coordinate with freight forwarders, customs brokers, and government agencies.
• Ensure compliance with Philippine customs, duties, taxes, and import regulations.
• Monitor shipment status and mitigate supply chain disruptions.
• Support export and intercompany logistics requirements when necessary.

• 7. Cost Management & Working Capital Support

• Deliver annual procurement savings targets.
• Support cash flow optimization through effective payment term negotiations.
• Drive spend visibility and cost-control initiatives.
• Provide monthly procurement dashboards and savings reports to management.
• Collaborate with Finance on:
  • Vendor master governance
  • Payment term optimization
  • Advance payments
  • Working capital initiatives

• 8. Compliance, Internal Control & Risk Management

• Ensure full compliance with:
  • SGS Procurement Policy
  • SGS Code of Integrity
  • SGS Delegation of Authority
  • Internal Control Standards
  • Anti-Bribery and Anti-Corruption requirements
  • Applicable Philippine laws and regulations
• Support Internal Audit, MCS reviews, and external audits.
• Lead procurement risk assessments and mitigation activities.
• Maintain procurement procedures, SOPs, and work instructions.
• 9. Leadership & Talent Development
• Lead and develop a high-performing procurement team.
• Establish KPIs and development plans for direct reports.
• Coach team members on procurement best practices.
• Promote cross-functional collaboration and business partnership.
• Build procurement capabilities through training and knowledge-sharing initiatives.

• 10. Others

• Complies with the QHSE policies including but not limited to:
  • Demonstrates strong commitment to SGS QHSE Policies, Procedures, and Work Instructions by participating in safety meetings, completing required training, intervening in unsafe situations, refusing unsafe work, and complying fully with all applicable laws and regulations related to QHSE.
  • Responds appropriately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace.
  • Maintain a safe and tidy worksite.
  • Maintains awareness of hazards and proposes controls to supervisor, QHSE Representatives or relevant client / site contact.
  • Actively participates in incident investigations and risk assessments as deemed necessary by SGS management.