We're looking for a proactive Office Administrator to support our office in the Melbourne CBD. This is an on-site role where you will contribute to positive office culture and efficient operations through providing effective management of office administration, facilities and people.
Key Responsibilities
- Be the face of Egis to meet and greet visitors and clients, ensuring visibility at reception during business hours and managing incoming phone calls
- General office management including facility management and organising the repair and maintenance of office assets and equipment
- Ensure common areas and meeting rooms are neat and tidy, working closely with IT to ensure IT assets are functioning
- Coordinate internal and external deliveries and mail
- Provide onboarding to new employees including workplace health and safety induction and security passes
- Perform the role of Health & Safety Lead during emergency events, liaising with crisis management team in line with Crisis Management Plan
- Support Environmental, social and corporate governance (ESG) activities, collect carbon data for office, and work with our team towards achieving Carbon targets.
- Support vehicle fleet administration duties
- Organise and implement internal social events in coordination with the Social Committee within budget
- Support the coordination of external corporate functions and events
- Management of office costs within approved budget
- Assist with expense claims and company credit card reconciliation as required
- Coordinate travel and accommodation, as required