Summary of Responsibilities:
Reporting to the Director, Event Sales & Services (DESS), responsibilities and essential job functions include, but are not limited to, the following:
- Actively solicit new business in the local market by engaging in direct sales outreach and other sales activations as required. Active participation to include but not limited to Sales Blitz’s, Prospecting, Site Inspections and Client Events
- Manage all aspects of large multi-day conference as the sole contact onsite, in partnership with the operations teams.
- Coordinate large luxury weddings alongside wedding planners, vendors and partners.
- Facilitate all operations for off property catered events to include local offices, large event venues and boat catering.
- Ensure Banquet Event Orders & Group Resumes are completed and accurate for distribution as required
- Initiate the Event Services booking process by creating account bookings, contracts, establishing departmental files and generating timely notifications as it pertains to all types of guest and client inquiries
- Active solicitation of client guarantees and the timely distribution of the information in accordance with established departmental processes and as requested.
- Manage deposit creation and collection in partnership with the on-property accounts team.
- Work closely with Group Rooms Specialist to ensure accuracy in VIP arrival times & VIP status where appropriate.
- Responsible for the accurate forecasting for all food and beverage events and month end reporting.
- Managing the design and printing of custom projects including – menus for weddings and events; event diagrams and seating floorplans
- Any other tasks assigned by the Director Event Sales and Services.